HR & payroll management
Engispider HRMS
Hire, track attendance and run payroll without spreadsheets.
The whole employee lifecycle in one system — hiring, records, leave, biometric attendance and payroll with statutory deductions. The attendance device feeds payroll directly, and staff check payslips and apply for leave themselves.
- Category
- HR & payroll management
- Status
- In production with customers
- How to see it
- Guided demo on a live system
- 16
- capabilities, shipping today
- Biometric
- device straight into payroll
- EPF · ESI · TDS
- applied inside the run
- Self-service
- payslips on their own phone
Two ways in
HR runs it. Everyone uses it.
Most of the questions HR answers in a week — what is my balance, where is my payslip, how many days did I work — are questions staff can answer themselves.
Self-service is free with the subscription.
Every employee on the payroll gets it. No per-seat charge for staff access and no limit on how many people use it.
Web app
HR, payroll & management
Employees, attendance, leave approvals, the payroll run, hiring, performance and every register.
Employee self-service
Your staff · on mobile
Payslips, leave balance, leave applications and their own attendance — without asking HR for any of it.
Follow the inputs
Payroll goes wrong upstream of payroll.
The arithmetic is never the hard part. The inputs live in a device on a wall, a leave register and somebody’s memory — and they only have to disagree once for a month to go wrong.
01 · The device, not a register
Attendance arrives on its own
Punches come off the biometric reader straight into the ledger as the morning happens. Nobody exports a file at month end, nobody keys it in twice, and nobody argues about what the machine said.
- Biometric attendance integration with real-time monitoring
- Present, late and on-leave as live figures, not a monthly tally
- Multiple sites and devices rolling into one headcount
- The same ledger payroll reads from — no export step
02 · Leave that reconciles
Balances nobody has to remember
An employee applies, their manager approves, and the balance moves by itself. The month-end question "how many days did she actually take" stops being a question.
- Applications and approval workflows per leave type
- Balances maintained automatically against entitlement
- Leave reflected in attendance and in the payroll run
- Holiday calendar and per-employee entitlements
03 · The run
Payroll with the statute already in it
Salary computed from the attendance and leave that are already in the system, with EPF, ESI and TDS applied on the way through. Payslips and the bank disbursement come out of the same run.
- Automated salary calculation from live attendance
- EPF, ESI and TDS applied at configured rates
- Payslips generated per employee, ready to send
- Bank disbursement file from the finished run
04 · Before they are staff
Hiring that ends in an employee record
Job posting through to onboarding in the same system, so an accepted candidate becomes an employee with their documents attached — rather than a new row somebody types from a PDF.
- Job posting, applications and a visible pipeline
- Screening and interview stages with owners
- Onboarding that creates the employee record directly
- Documents stored against the person from day one
Employee self-service
05 · Back to the employee
They stop asking HR
Once attendance, leave and payroll agree, the answers can be handed straight to the person asking. Payslip, balance, hours worked — on their own phone, without an email to HR and a wait until Tuesday.
- Payslips for every month, downloadable
- Live leave balance and a one-tap application
- Their own attendance and worked hours
- Role-based access — they see theirs, not anyone else’s
Everything in the box
16 capabilities, one subscription.
This replaces the attendance export, the leave register, the payroll workbook and the folder of joining letters. None of it is priced separately.
People & records
4Employee database
Full profiles with documents stored against the person.
Role-based access
Who can see salary, who can only see their own team.
Recruitment
Job posting, applications and a pipeline through to offer.
Onboarding
An accepted candidate becomes an employee record directly.
Time & attendance
4Biometric integration
Punches from the device, in real time, with no export step.
Real-time monitoring
Present, late and absent as live figures through the day.
Leave management
Applications, approval workflows and automatic balances.
Holiday calendar
Per-location holidays feeding attendance and the payroll run.
Payroll
4Automated salary run
Computed from the attendance and leave already recorded.
Statutory deductions
EPF, ESI and TDS applied at your configured rates.
Payslips
Generated per employee and available in self-service.
Bank disbursement
A payment file straight out of the completed run.
Growth & self-service
4Performance reviews
Review cycles against goals, recorded rather than remembered.
Goals & KPI tracking
What each person is measured on, visible to both sides.
Employee self-service
Payslips, leave balance and attendance on their own phone.
Reports & exports
Headcount, attendance, leave and payroll registers.
Who it is for
Find yourself on this list.
Growing companies and institutions running HR on spreadsheets, and anyone with biometric attendance to reconcile against payroll.
Built for
4Companies outgrowing spreadsheets
Fifty people is the point where one workbook stops being a record and starts being a liability.
Anywhere with a biometric device
Punches already exist in a machine. The work is getting them into payroll without a month-end re-typing.
Multi-location employers
Several sites, several devices, one headcount — and one payroll run that has to cover all of them.
Institutions with statutory payroll
EPF, ESI and TDS computed on the run rather than reconciled afterwards against a consultant’s sheet.
Talk to us first if
2- — 01
Under about ten staff
At that size a shared sheet genuinely does the job. Tell us your headcount and we will say so plainly.
- — 02
Payroll is fully outsourced
If a consultant runs it end to end, the attendance and leave half may be all you need. Worth scoping before you buy the rest.
We would rather tell you this is the wrong product than sell you a configuration that fights your process. Where nothing in the catalogue fits, we build the system instead.
Getting it running
Five phases, and you check each one.
How long it takes depends on how much history has to come across and how many sites are involved. You get a phase plan with dates before work starts.
Onboarding is free with the subscription.
Setup, data migration, training and go-live are not billed as a project and there is no joining fee. Support continues under the same subscription once you are live.
Configuration
Your branches, roles, tax rates, document formats and approval rules — set up against how you work now.
Free
Data migration
Existing records imported from Excel, CSV or a database export, validated, with an error report before anything commits.
Free
Training
Your team trained on the screens they will actually use, on your own data rather than a sample set.
Free
Go-live
Production cutover, with us on hand through the first days of real use.
Free
Support
A support agreement with response times and a named contact, covering fixes, updates and enhancements.
Free
Support hours are Mon–Fri 9:00–18:00 · Sat 9:00–14:00 IST — the same hours in the agreement as on this page.
Start with a scoping call
Before you ask
The six that come up every time.
Answered straight, with no figure we cannot stand behind. The rest are on the full FAQ.
Can I see the software before buying?
Yes. We run a guided demo on a live system with your own scenarios, rather than giving out a self-serve login — our products are multi-tenant deployments where each customer has their own isolated instance. Contact us and we will schedule a demo, usually within two working days.
Can you migrate data from the system we use now?
Yes. Data migration is part of every deployment. We import existing records — students, items, customers, stock, ledgers — from Excel, CSV or a direct database export, validate them, show you an error report before anything is committed, and reconcile the result against your current balances.
How long does a deployment take?
A product deployment typically runs in phases: configuration, data migration, training, then go-live. The length depends on how much historical data has to come across and how many sites are involved. We give a phase plan with dates in the scope document before work starts, and each phase ends with working software you can check.
How is the software priced?
Pricing depends on the product, the number of users or outlets, and whether you need custom work on top. We quote per project after a scoping conversation rather than publishing a rate card, because a single-outlet cafe and a twelve-college group need very different things. Contact us for a quote.
Is our data kept separate from other customers?
Yes. Our multi-tenant products scope every record to an organisation identifier taken from the authenticated session and enforced on the server for every query, so no request can read another tenant’s data. Where a customer requires it, we also deploy a dedicated instance.
What happens after go-live?
Support continues under an agreement that sets out response times and a named contact. That covers bug fixes, updates and enhancements. Our support hours are Monday to Friday 9:00–18:00 and Saturday 9:00–14:00 IST.
More from Engispider
Explore our other products.
Engispider HRMS is one of 14. Run several and they share your organisations, users and roles on a single login, rather than each keeping its own copy.
Tell us what breaks, and we’ll show you what fixes it.
A guided demo of Engispider HRMS on a live system, using your own scenarios — usually within two working days.
